IACVAC STATE ASSOCIATION BYLAWS [Amended February 10, 2017]

 

IACVAC STATE ASSOCIATION BY-LAWS

February 10, 2017

ARTICLE I - NAME

 

SECTION 1.  The name of this corporation shall be "Illinois Association of County Veterans Assistance Commission Incorporated."


 ARTICLE II – PURPOSE

SECTION 1.  The Illinois Association of County Veterans Assistance Commissions ([IACVAC) is organized and operated for the educational purposes of the association’s veteran membership, which, in part, consists of veteran service officers throughout the State of Illinois. This mission conforms to the terms established in the 501 (c)(3) section of the Internal Revenue code.   

SECTION 2.  To serve as the central counseling and coordinating office for all County Veterans Assistance Commission (VAC) offices included as members of this   Association.   

SECTION 3.  To foster and perpetuate VAC’s in all counties where viable commissions do not exist and provide such information and training as deemed necessary.   

SECTION 4.  To have general oversight of the rules, laws, and regulations pertinent to governing and administering the County VAC’s within the State of Illinois for the benefit of Military Veterans and their dependents.   

SECTION 5.  To establish communication and recognition with all local, state, and federal service officers for processing Veterans and their dependents' claims as may be referred to the Commission office.   

SECTION 6.  To promote the welfare of all Military Veterans and their dependents. 


 


ARTICLE III – JURISDICTION

SECTION 1.  The geographical limits of the Association shall be limited to the confines of the State of Illinois. The roll of this Association, as applied to individual VAC’s, shall be advisory in nature.  



ARTICLE IV – MEMBERSHIP   

SECTION 1.  The membership of this Association shall be composed of the Superintendent of each County VAC plus one (1) Delegate and one (1) Alternate who are Veterans, as shall be selected annually by each County Commission.   

SECTION 2. Any VAC expressing an interest in the object of this Association and vowing to support its' purposes may qualify for membership. This Association reserves the right to approve or deny the membership application of a VAC based on the vote of this Associations membership during an authorized meeting.  Once approval has been granted, these VAC's shall be bound by the provisions of Illinois Revised Statutes and the Associations Bylaws and become active members represented by a proper delegation consisting of the Superintendent, Delegate, and Alternate. Prior to the annual meeting of the Association and in order to remain in good standing for the next fiscal year, each member VAC shall re-validate their delegation in writing, signed by their commission president, and filed with the IACVAC Secretary. This Association reserves the right to revoke membership if written cause has been submitted to the IACVAC Board of Directors for their review. A report of the Board's findings shall be submitted to the membership for their disposition during an authorized meeting. A two-thirds vote of the Board of Directors is required to send for action to the membership, and two-thirds vote of the membership is required for final approval.   

SECTION 3.  Each Commission shall be entitled to two (2) votes, the Superintendent shall have one (1) vote, and the Delegate or the Alternate shall have one (1) vote.  All votes cast shall be in person and present at the meeting.       

SECTION 4.  No Superintendent, Delegate, or Alternate shall be permitted to cast a vote for any Commission other than the one they officially represent.                                                    
SECTION 5.  The annual membership fee shall be paid according to the following dues schedule, which is a population based system:  

 

 

POPULATION                 DUES

0 to 40,000                            $ 75.00

40,001 to 100,000               $150.00

100,001 to 200,000             $225.00

over 200,001                        $300.00

 

This active membership fee shall be paid in full by the first date of the fiscal year of this Association.  Any Commission delinquent shall not be in good standing and their delegation ineligible to vote.   


SECTION 6.  An associate membership shall be required to each Illinois county veteran's service officer who is accredited through NACVSO and employed by a member VAC or other recognized veterans advocates interested in supporting the purpose of this Association and willing to be subject to the Associations Bylaws. The VAC superintendents, Delegates, and Alternates are exempt from the associate membership fee. Annually, associate members shall be certified in writing by the Superintendent of the VAC, their current employer, or the commander of the Post they represent. This certification shall be sent to the IACVAC Secretary. This Association reserves the right to revoke membership if written cause has been submitted to the IACVAC Board of Directors for their review. A report of the Board's findings shall be submitted to the membership for their disposition during an authorized meeting.   

SECTION 7.  In order to remain in good standing with this association, the annual associate membership fee of $25 shall be paid in full to the IACVAC Treasurer on or before the start of the fiscal year which begins on January 1st.

 

ARTICLES V – OFFICERS

SECTION 1.  Officers of this Association shall consist of the President, Vice-President, Four (4) Divisional Vice-Presidents, Secretary, Treasurer, Judge Advocate, Sgt.-at Arms and Chaplain.   


SECTION 2.  All Officers shall be elected at the annual meeting in the month of January.  Their term of office shall be two (2) years.  All Officers so elected shall be installed and assume the duties of their office at the close of the meeting.   

SECTION 3.  Any active members of this Association shall be eligible to hold office, provided they do not hold an elective or appointive political office or position which may cause a conflict of interest or conflicts with the best interest of this Association and the VAC’s of the State of Illinois.   

SECTION 4.  Vacancies in office: Vacancy occurring during term of office shall be filled by the membership at the next regular meeting of the Association.  A vacancy shall exist when an officer has been absent from two (2) regular meetings unless excused by the President of the Association.    

 

ARTICLE VI - BOARD OF DIRECTORS

SECTION 1.  The Board of Directors (BOARD) shall consist of the elected Officers of the Association and all past Presidents of the Association. 


SECTION 2.  The BOARD shall meet at the call of the President or when two (2) or more members of the Board submit a written request to the President to call said meeting. 

SECTION 3.  The BOARD shall have the power to act at any special meeting or between regular meetings of the Association when duly called by the President. 

SECTION 4.  Any five (5) members shall constitute a quorum at any special meeting of the BOARD, provided they represent a minimum of four (4) Commissions.

SECTION 5.  Any three (3) members of VAC’s may prefer charges against an elected state officer of the IACVAC for conduct detrimental to the IACVAC in writing to the State President.       

SECTION 6.  The BOARD shall convene a hearing to investigate allegations of malfeasance. All members of the BOARD and elected IACVAC Officers shall be notified of the date of the hearing at least ten (10) days prior to the date of the meeting. 

SECTION 7.  An affirmative vote to censure must be by a two-thirds (2/3) majority of the Board of Directors attending the regular or special meeting. 

SECTION 8.  The BOARD will submit a report to the general membership at the next regular meeting.  A report on all actions by the BOARD will be sent to the IACVAC Officers and their County VAC President.

 

ARTICLE VII – MEETINGS

SECTION 1.  This Association shall meet regularly in Winter, Spring, and Fall.  The Annual meeting shall be held in Winter with the fiscal year being January 1st through December 31st. Meetings shall be held at a  time and place as prescribed by the President or Board of Directors by  written notice to be sent at least thirty (30) days prior to such meeting to conduct the business of the Association. 


SECTION 2.  Twelve (12) members shall constitute a quorum to transact all business at any regular meeting provided they represent eight (8) separate Commissions.   

SECTION 3.  Proceedings at all business meetings shall be governed by Roberts Rules of Order, as revised, except as herein otherwise provided.

SECTION 4. The BOARD shall held formal, physical, meetings in conjunction with each general and business meetings of the Association.  These meetings may be held prior to the full Association meetings.  The BOARD may also hold electronic meetings a minimum of once in between the full Association meetings. Special BOARD meetings may be held electronically as addressed in Article VI, Section 2 above.  All electronic meetings of the Board shall be covered by Robert's Rules of Order, except as revised within these by-laws.  Voting on all actions to be taken shall be by polling of the officers in attendance. A quorum will be as prescribed in Article VI, Section 4, above.  All elected officers are to be included in the electronic meetings by the prescribed manner of facilitation, as well as any Past-President upon their expressed request.  (Amended 10/26/2016)
 

 

ARTICLE VIII – COMMITTEES

SECTION 1.  The President shall appoint an auditing committee in the month of September for the purpose of conducting an annual audit of all books, records, and items of concern to the Association. They shall report their findings at the annual meeting in January and a copy of said financial report shall be attached to the minutes of the annual meeting. 


SECTION 2.  The President shall appoint such other committees as shall be deemed advisable to carry out the purposes of this organization.  All appointments shall be subject to approval by the Board of Directors.

 


ARTICLE IX – AMENDMENTS

 

SECTION 1.  These By-Laws may be amended at any regular meeting by a vote of two- thirds (2/3) of all members present provided that the proposed amendment shall have been submitted in writing and read at the last preceding regular meeting, and provided further that written notice shall have been given to all members of Association at least five (5) days prior to such meeting when such amendment is to be acted upon. Notification shall state that at such meeting a proposal to amend the By-Laws is to be voted on.

 

SECTION 2.  Any changes or amendments of the existing law, pertaining to the Bogardus Act (Military Veterans Assistance Act), which shall effect or conflict with any provision herein shall be deemed an amendment to these By-Laws.


 

ARTICLE X - LIMITATIONS

SECTION 1.   No part of the net earnings of the corporation shall inure to the benefit of, or be distributable to, its members, trustees, officers or other private persons except that the Corporation shall be authorized and empowered to pay reasonable compensation for services rendered. 


SECTION 2.  Notwithstanding any other provisions of these articles, the corporation shall not carry  on any other activities not permitted to be carried on (a) by a corporation exempt from Federal Income Tax under section 501 (c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law) or (b) by a corporation, contributions, to which are deductible under section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision of any future United States Internal Revenue Law). 

SECTION 3.    This corporation shall adhere to the provisions of: 

 

  • a)     The Illinois General Not-For-Profit Act which requires an annual report [C54] to be filed with the Secretary of States’ office on the anniversary date of the corporation for the maintenance of the Articles of Incorporation. 
  • b)     The Illinois Charitable Trust and Solicitation Act which requires an annual report [AG990-IL] and a tax return [if applicable] to be filed with the Attorney General’s office.

 



ARTICLE XI - DISSOLUTION CLAUSE

 

SECTION 1.   Upon the dissolution of the corporation, the Board of Directors shall, after paying or making provisions for the payment of all the liabilities of the corporation, dispose of all the assets of the corporation exclusively for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, educational, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)(3) of the Internal Revenue code of 1986 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Directors shall determine.  Any such assets not so disposed of shall be disposed of by the Court of Competent Jurisdiction of the county in which the principal office of the corporation is then located, exclusively for such, purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes. 

 

LAST AMENDED & ENROLLED FEBRUARY 10, 2017